Report Writing Class 12 Format
Report Writing Class 12 Format, Examples, Topics, and PDF Guide 2025- 26 4

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Smart Tips for Report Writing

  1. Always Begin with the Purpose, Not the Story:
    Before jumping into what happened, clearly mention why the event was organised.
    Example: โ€œTo raise awareness about water conservation, the Eco Club organised a rally on 22nd Marchโ€ฆโ€
  2. Plan Your Paragraphs the Smart Way (Use the 3-Part Rule):
    Paragraph 1: What the event was, when and where it happened. (Around 30 words)
    Paragraph 2: Main details โ€“ who took part, what happened. (Around 60โ€“70 words)
    Paragraph 3: The outcome or takeaway. (Around 20โ€“30 words)
  3. Add Meaningful Numbers:
    Use actual figures like participant count, date, or duration. Avoid vague terms like โ€œmanyโ€ or โ€œa lot.โ€
  4. Write a Clear and Powerful Ending:
    Avoid soft endings. Conclude with a meaningful line.
    Example: โ€œThe event inspired students to take small steps toward water conservation in daily life.โ€
  5. Don’t Just Write Neatly โ€” Structure Visibly:
    Leave space between title, byline, and paragraphs. Align date/place properly for a clean and impressive layout.
Class 12 Marking
Report Writing Class 12 Format, Examples, Topics, and PDF Guide 2025- 26 5

Q1. What is report writing in English for Class 12?

Answer: Report writing in English is a formal way of presenting factual information about an event, incident, or activity in a structured format. It includes a title, byline, date and place, a brief introduction (what, when, where), detailed main body (who, how, what happened), and a conclusion (result or message). It should be written in past tense and third person.

Q2. In report writing, what kind of language should be used?

Answer:Use clear, formal, and factual language. Avoid personal opinions, emotional expressions, or casual tone. Stick to past tense, third person, and complete sentences. Report writing is meant to inform, not to entertain.
Smart Tip: Many students lose marks by mixing report tone with diary or article writing. Read your report aloudโ€”if it sounds chatty, revise it.

Q3. What is report writing in research, and how is it different from school reports?

Answer:Research report writing involves presenting data, findings, and conclusions from a research study. It’s more technical and uses sections like abstract, methodology, and references. School report writing (like in Class 12 English) is simpler and focused on real events like a science fair, rally, or workshop.
Main Difference:
School reports are narrative and event based; research reports are analytical and data driven.

Q4. Is a report written inside a box in board exams?

Answer: No, reports are not written inside a box in Class 12 CBSE board exams. You should present the report in clean paragraphs with proper spacing, but boxing the content is neither required nor recommended.

Q5. How do I manage time while writing a report in the exam?

1 minute: Read the question and underline key words (what, when, where)
2 minutes: Quickly plan the 3 parts โ€“ introduction, main details, and conclusion
8 minutes: Write the full report (about 3โ€“4 minutes per paragraph)
1 minute: Read it once to fix small grammar or spelling errors

Q6. Whatโ€™s the difference between magazine reports and newspaper reports?

Answer: Magazine reports are more descriptive and positive in tone (e.g. school functions). Newspaper reports are factual, urgent, and often report incidents like accidents or events in society.
Smart Tip: Use headlines accordinglyโ€”magazine headlines can be creative; newspaper ones should be short and direct.

Q7. Can I add suggestions or future plans in the conclusion?

Answer: Yes, but keep it formal and brief. If the report topic allows (like a campaign or seminar), you can end with a general suggestion or next step. Just avoid sounding personal.
Example: โ€œThe event inspired students to take small steps toward eco-friendly habits.โ€

Q8. Why do students lose marks even after writing the correct content?

Answer: Because organisation and grammar carry separate marks. You may lose 1โ€“2 marks if the format is incorrect, the paragraphing is messy, or grammar has mistakesโ€”even if the content is right.
Smart Solution: Keep a checklist of these four:
Format correct
Tense and tone consistent
Paragraphs clear
No spelling/grammar errors