Event Report Writing – Format, Tips, and Examples for Classes 6  to  12 Session 2025- 26

Do you have to write a report on a school event and don’t know where to start? Don’t worry — this page will make it easy. 
On this page, you’ll understand what event report writing means, learn the correct format, and see how to plan and write your report step by step with solved examples based on real school events. In CBSE from Classes 6 to 12 event report writing is a common question. Dedicated pages for different classes are given below-

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• Report Writing Class 11 ISC Format, Topics, and Solved Examples
• Report Writing Class 12 Format, Examples, Topics, and PDF Guide

What is Event Report Writing?

Event report writing is a type of factual writing where you describe an event that has already happened. It could be anything—a school function, a cultural programme, a science exhibition, a workshop, or even a rally.

Main things to mention in event reports are what the event was, when and where it happened, what took place, and what was the outcome. 

Event Report Writing Marking Scheme in CBSE Exams

In the CBSE English exams from Classes 6 to 12, report writing usually carries 5 marks. This makes it an important part of the writing section. The question is often based on a real-life event like a school function, competition, accident, or celebration.

According to CBSE’s official marking guidelines the marks are divided as follows:

Format – 1 mark

(Includes title, byline, date, place, and paragraph structure)

Content – 2 marks

(Covers all important details in correct sequence)

 Expression – 2 marks

(Correct grammar, sentence flow, and formal tone)

So, writing a well-structured and clear report is a great way to score full marks in this section.

Format of Report Writing for Event

While writing an event report, follow this basic structure:

• Title
• Byline (Name)
• Date and Place
• Introduction (What, When, Where)
• Main Body (Details of the event)
• Conclusion (Result or impression)

For a complete explanation with examples and tips, visit our full post on the below link-

Report Writing Class 12 Format, Examples, Topics, and PDF Guide

How to Write a Report on an Event – Step-by-Step

No need to wonder how to write a report on an event sample. This guide will make it simple. Just follow these easy steps that work well for Class 6 to 12 students in CBSE exams:

1. Start by reading the question carefully. Look for the event name, date, place, and purpose. These details are important to include in your introduction.
2. Next, underline the key points in the question. This helps you stay focused and not miss anything while writing.
3. Now plan your report into 3 clear paragraphs:

• First paragraph – Introduction: What happened, when and where.
• Second paragraph – Main details: Who was involved, what took place, key highlights.
• Third paragraph – Conclusion: Outcome, message, or public reaction.

4. While writing, always use past tense and third person. Keep your sentences short, clear, and formal.
5. And finally, avoid personal opinions like “I think” or “I believe”. Stick to facts only.

This simple method will help you stay within the word limit and create a well-structured report with ease.

Smart Tips for Writing a Great Event Report (CBSE Format)

Writing a good event report means clearly telling what happened, when, where, and how — in a neat and balanced way. Here are some useful tips that truly work for most events:

Begin with the basics: Start your report by clearly mentioning what the event was, when and where it was held. 

Focus on the main highlights: Don’t try to mention everything. Choose 2–3 main things that made the event special. 

Use proper sequence: Always describe the event in the order it happened. For example: inauguration → activities → closing → outcome.

Avoid repetition: Many students end up repeating words like “The programme started…” or “The event was…” again and again. Try to use variation in sentence beginnings.

End with the purpose or impact: Always close your report by mentioning what the event achieved or how it helped students. This gives a clear and meaningful ending.

Sample Report Writing on an Event (With Format Highlighted)

1.You are Ananya Kapoor, a student of Class XII-A and a member of the Technology Club. Your school recently organised a workshop on Artificial Intelligence for senior students. Write a comprehensive report describing the event, including details like who organised it, what activities took place, when and where it was held, why it was conducted, and how students benefited from it. (125 to 150 words)

Answer- 

AI Workshop Organised for Senior Students

By Ananya Kapoor

12th August 2025, St. Xavier’s School

An informative workshop on Artificial Intelligence was organised at St. Xavier’s School on 11th August 2025. It was held in the school’s Tech Auditorium for Classes 11 and 12.

The session was conducted by experts from IIT Delhi, invited by the Technology Club. The resource persons explained the basics of Artificial Intelligence and its use in education, healthcare, and daily life. Students observed live demos and explored AI tools through guided activities. A short quiz and group discussion followed. The audience remained attentive and participated actively. Teachers appreciated the enthusiasm shown by students throughout the session.

The workshop was a great learning experience. It made students aware of new technologies and their benefits. The Principal praised the efforts of the organisers and encouraged more such programmes for skill development.

2.You are Aarav Malhotra, a Class XII student. As a member of the Environment Club, you recently participated in a Clean River Campaign organised by your school in collaboration with the local municipal body. Write a report describing the event, its objectives, activities, and impact. (125 to 150 words)

Clean River Campaign Organised by School Students

By Aarav Malhotra

18th April 2025, Yamuna Bank, Delhi

A Clean River Campaign was held on 17th April 2025 at Yamuna Bank, Delhi, by the Environment Club of our school. It was organised in collaboration with the local municipal body to raise awareness about water pollution and promote cleanliness.

More than 80 students from Classes 11 and 12 took part in the campaign. They cleaned the riverbank by collecting plastic, wrappers, and other waste. Awareness posters were displayed, and catchy slogans were shouted. Municipal officials gave a short talk on the harmful effects of river pollution. Students were also shown safe waste disposal techniques and given gloves and masks for safety.

The campaign made a strong impact. The area looked cleaner, and even locals joined in. It gave students a chance to serve the environment and feel more responsible as citizens.

3.You are Ayushi Rana, student of Class XII-A and a member of the Environment Club. Your school recently organised an Inter-House Eco Fashion Show to promote sustainability. Write a report for your school magazine describing the event, participation, key moments, and overall message. Follow the points: Who – What – When – Where – Why – How. (125 to 150 words)

Answer

Inter-House Eco Fashion Show Held at Greenfield School

By Ayushi Rana

17th April 2025, Greenfield School

An Inter-House Eco Fashion Show was held at Greenfield School on 16th April 2025 in the school auditorium. The aim was to promote creativity and awareness about sustainability among students.

Participants from all four houses designed costumes using waste materials like newspapers, plastic bottles, old CDs, and cardboard. The outfits were creative and inspiring. Each team gave a short explanation of their costume’s message. The judging panel included art teachers and environmentalists. Rose House won the first prize for their ‘Underwater World’ theme made from discarded polythene and net fabric.

The Principal praised the students for their eco-friendly efforts. The event ended with a pledge to reduce waste and reuse resources. It was a fun and educational celebration of fashion with a green message.

4.You are Aviral Khanna, student of Class XII-C. Your school recently hosted a Mental Wellness Camp in collaboration with AIIMS. Write a detailed report for your school magazine describing the purpose, activities, expert interaction, and overall impact on students. Follow the points: Who – What – When – Where – Why – How. (125 to 150 words)

Answer

Mental Wellness Camp Organised in Collaboration with AIIMS

By Aviral Khanna

23rd April 2025, Sunrise Public School

A Mental Wellness Camp was held at Sunrise Public School on 22nd April 2025 in association with AIIMS. The event took place in the school seminar hall and was attended by students from Classes 9 to 12.

A team of psychologists and counsellors from AIIMS led the camp. They conducted interactive sessions on managing stress, building emotional strength, and developing positive thinking. Activities included breathing exercises, group sharing, and individual counselling. Real-life examples and simple techniques made the sessions relatable. Students were encouraged to speak freely and ask questions. Many students said they felt lighter and more understood after the session.

The Principal thanked the AIIMS team for their valuable support. The camp ended with a strong message: mental health is as important as physical health. The event left a deep impact on students and made them feel more confident and supported.

5.You are Niharika Sethi, a student of Class XII-A. Your school recently conducted a Career Fair in collaboration with top Indian and foreign universities. Write a detailed report describing the purpose of the event, university participation, student interaction, and how it benefited the students. Use the format and style as per CBSE guidelines. (125 to 150 words)

Career Fair Organised in Collaboration with Top Universities

By Niharika Sethi

15th May 2025, Horizon International School

A Career Fair was organised at Horizon International School on 14th May 2025 in the school auditorium to guide students about future career options.

The event saw participation from over 20 reputed universities, including Delhi University, Ashoka University, and the University of Melbourne. Each institution had its own stall where representatives provided brochures and explained various courses. Career counsellors gave one-on-one guidance, answered student queries, and conducted short orientation sessions. Students of Classes 10 to 12 visited the fair and explored different career paths like law, engineering, medicine, humanities, and design. The event also included workshops on resume writing and choosing the right stream after school.

The Principal appreciated the organising team and thanked the guest universities. The fair helped students get clarity about their interests and available opportunities, making it a highly informative and inspiring event.

6.You are Arnav Batra, a student of Class XII-C. Recently, your school’s drama team performed a street play at a public place to spread awareness about road safety. Write a detailed report describing the event, its purpose, participation, public reaction, and impact. Follow the CBSE guidelines. (125 to 150 words)

Street Play Performed to Promote Road Safety Awareness

By Arnav Batra

8th May 2025, Greenfield Public School

On 7th May 2025, students of Greenfield Public School performed a street play near the City Mall to promote road safety awareness.

The play was organised by the school’s Drama Club in collaboration with the local traffic police. It highlighted common mistakes like jumping red lights, not wearing helmets, and using phones while driving. The act used humour and powerful dialogues to deliver the message. Students held placards with safety slogans and distributed pamphlets to passersby. The public gathered in large numbers and appreciated the performance. Several traffic officers also addressed the crowd and encouraged safe driving habits.

The event successfully caught people’s attention and reminded everyone of their responsibility on the road. It was a creative and impactful effort by the students.

7.You are Tania Mehra, a student of Class XIIA. Your school recently organised its first EWaste Collection Drive to spread awareness and promote safe disposal of electronic waste. Write a report for your school magazine describing the event, student participation, items collected, and the impact of the drive. (125 to 150 words)

School’s First EWaste Collection Drive

By Tania Mehra

12th July 2025, Sunrise Public School

Sunrise Public School organised its first EWaste Collection Drive on 11th July 2025 in the school campus to promote responsible disposal of electronic waste.

The event was led by the Eco Club, supported by students and teachers. Students from all classes brought unused or broken electronic items such as old phones, chargers, headphones, and batteries. Informative posters were displayed to explain the harmful effects of e waste on health and the environment. The school collaborated with a local recycling agency to safely collect and dispose of the items. Over 300 items were collected during the drive.

The initiative helped spread awareness about the need to recycle electronics and reduce pollution. It encouraged students and their families to adopt eco friendly habits.

8.You are Ayaan Khurana, a student of Class XII B. Your school recently organised a seminar on Online Safety and Cyber Hygiene in collaboration with Delhi Police. Write a report for your school magazine, describing the purpose of the event, the key points discussed, and its impact on students. (125 to 150 words)

Online Safety and Cyber Hygiene Seminar by Delhi Police

By Ayaan Khurana

17th July 2025, St. Mary’s Senior Secondary School

St. Mary’s Senior Secondary School organised a seminar on Online Safety and Cyber Hygiene on 16th July 2025 in collaboration with Delhi Police.

The event was held in the school auditorium for students of Classes 9 to 12. Cyber safety officers from Delhi Police addressed the gathering. They explained common online threats such as identity theft, phishing, cyberbullying, and the misuse of personal data. Students were advised on safe browsing habits, using strong passwords, and reporting online abuse. Real Life cases and tips were shared to make the session more relatable.

The seminar created strong awareness among students about the importance of digital responsibility. It helped them understand how to protect themselves in the virtual world.

9.You are Lavanya Sethi, a student of Class XIIA. Your school conducted a Tree Adoption Ceremony on the occasion of World Environment Day. Write a report for your school magazine describing the event, its purpose, activities involved, and its outcome.

Tree Adoption Ceremony Held on World Environment Day

By Lavanya Sethi

6th June 2025, Green Valley Senior Secondary School

On 5th June 2025, Green Valley Senior Secondary School celebrated World Environment Day by organising a Tree Adoption Ceremony in the school garden.

The programme began with a speech by the Principal, who spoke about the importance of trees in fighting climate change. Students from Classes 6 to 12 took part in the event. Each class adopted a tree and promised to take care of it throughout the year. Name tags were placed on trees, and watering schedules were set. Teachers guided students on how to care for the plants.

The ceremony helped students feel more responsible towards nature. It promoted the idea that small actions can bring big change in protecting the environment.

10.You are Aryan Mehta, a student of Class XII-B. Your school recently conducted a Fitness Challenge Week to promote healthy lifestyle habits among students. Write a report for the school magazine describing the event, activities conducted, and its impact.

Fitness Challenge Week Organised to Promote Healthy Lifestyle Habits

By Aryan Mehta

15th April 2025, Sunrise Public School

A week-long fitness challenge was organised at Sunrise Public School from 8th to 13th April 2025 to promote healthy habits among students.

The event started with a yoga session conducted by trained instructors. Each day focused on different fitness activities like morning walks, skipping, aerobics, and basic strength exercises. Students were also given healthy eating tips and water reminders. A ‘no-junk-food’ campaign was promoted in the school canteen during the week. Teachers and parents appreciated the initiative.

The challenge encouraged students to be active and aware of their health. It created a positive environment and helped many students develop better daily habits.

FAQs on Event Report Writing