5 Complaint Letter Samples with Formatting Tips- For Complaint Letter

Complaint letter writing is an important part of any dispute resolution process, for complaint letter helps ensure that all parties involved in a conflict understand each other’s position and come to an agreement on how to move forward. But Following a Proper format is very much required for which you can read our post Complaint Letter Format | Sample | Full Marks Tips

Start with an introduction.

An effective complaint letter writing starts with an introduction. This section should explain why you are writing the letter and provide some background For Complaint Letter information. You might also include a brief history of the situation. For a far deeper understanding read the post 5 Steps to Write A Great Letter Of Complaint

State the problem clearly.

Next, state the facts as accurately as possible. If there are multiple parties involved, make sure to identify each one by name. Be sure to use clear language and avoid using jargon to make complaint letter writing very effective.

Explain why it’s important to resolve this issue.

State how you feel about the situation. This will show the other party that you care about them and their feelings. You must collect relevant details For Complaint Letter. During exams you must be creative enough to imagine situation. Out tip will be you imagine to get into the situation for a while. This will help you to invent details For Complaint Letter.

Offer solutions.

If you think there is an issue with the service you received, offer solutions. You should also explain why you believe the solution would work.

End with a closing statement.

A good ending will leave the reader wanting more. It’s important to end with a strong call to action. This means that you need to make sure that you give them something to do after reading your letter.

1.Naveen Chaudhri of 105, Batty Road, Patna bought an HP Desk Jet 200 Printer from The Computer Centre, the sole dealer of Hewlett Packard at Ranchi, for use with his newly acquired personal computer, a month ago. Now he finds that the print quality Is poor and the ink nozzles of the print cartridge get frequently clogged. The printer has been given one year warranty against any technical fault. Now write a letter as Naveen Chaudhry to the dealer complaining about the same and requesting him to attend to it.

105 Bally Road

Patna

20 October 200—.

The Manager

The Computer Centre

68 Halley Road

Ranchi

Subject — HP Desk Jet 200 Printer

Dear Sir

I was given to understand that you are the sole dealer of Hewlett Packard at Ranchi. I purchased the above-said printer from your Computer Centre, for use with my newly acquired personal computer. a month ago. It has worked well for a few days. But now I find that the print quality is poor and the ink nozzles of the print cartridges get frequently clogged. I would like to mention that the printer has been sold on one year’s warranty against any technical fault.

I request you, with regret, that you should take care and test well a machine before handing it over to a customer. In my case, please get this printer repaired or replaced without delay so that my work does not suffer.

Thanking you

Yours faithfully

Naveen Chaudhri

Download the above Letter in PDF (Printable)

2.Write a letter to the S.H.O. of your locality, complaining about the theft of your Maruti 800 car.

Ans:-

275, Urban Estate

Karnal.

March 04, 2020

The S.H.O.

Kamal Police Station (City)

Karnal.

Subject: Complaint about Maruti 800 car theft.

Sir

I wish to lodge a report about the theft of my Maruti 800 car. I lost this car from the Sarafa Bazaar of Kamal. At about 10.30 in the morning, on 7th Oct. ……………, I went to the bazaar to make some purchases. I parked my car outside SareeSansar and went in to buy some clothes. When I came after half an hour, I found the car missing.

I made enquiries from some vendors and the neighbouring shopkeepers. But nobody could give me any clue about the car. The number of my car is CH-01-2579.

You are requested to trace the car and restore it to me.

Thanking you

Yours faithfully

Devinder Kumar

Download the above Letter in PDF (Printable)

3. You are Amit/Amita, a student of class X in Sarvodaya Vidyalaya, Mori Gate, Delhi. On your way to school, you have seen that a gang of pick-pocket freely boards the bus; they not only rob the passengers but also threaten them to keep their mouths shut. Write a letter in 100-120 words to the Commissioner of Delhi Police bringing this problem to his notice for immediate action.

Ans:-

Sarvodaya Vidyalaya, Mori Gate,

Delhi.

February 23, 2020

The Commissioner of Police,

Delhi.

Subject: Snatching and pick-pocketing in the buses

Sir,

I would like to draw your kind attention to the problem of pick-pocketing in the buses in Delhi. While commuting to and fro from my school at Mori Gate, I often find that a gang of 4-5 people boards the bus and they quietly cut the pockets of three or four passengers and get down the bus at the next stop.

If any of the passengers happens to see them committing a crime and tries to raise an alarm, they threaten him/her with a knife in hand. The bus conductor pays no heed to their behaviour and remains busy in issuing the tickets.

Sir, it is a matter of great concern. If it is not checked on time, it will affect adversely the law and order situation in the city. Kindly look into the matter and take the necessary action as soon as possible.

Yours faithfully,

Amit

Download the above Letter in PDF (Printable)

4. You are Ansi man / Bashi staying at 8, Kakatya Nagar, New Delhi. Last month, you bought a video-camera from the ‘Ultra Modern Electronic House’, Abids, Hyderabad against a warranty of 2 years. Now you discover that there is something wrong with this camera. It doesn’t work for more 167 than 30-40 seconds at a stretch. Write a letter to the dealer complaining about this problem. Also, request him to replace this defective piece against the warranty that goes with it.

8 Kakatya Nagar

New Delhi

11 March 2003

M/S Ultra Modern Electronic House

Abids, Hyderabad

Subject—Defects in a recently purchased Video-Camera

Dear Sir

I bought a video-camera from your Electronic House last month. I bought it against cash memo no. 1786 dated 17.2.2003, and it has a two-year warranty. It is hardly one month since I bought the camera and have used it only a couple of times. But now I discover that there is something gravely wrong with this camera. It doesn’t work for more than 30-40 seconds at a stretch. I’ve to keep pushing the button, again and again, to have it going on. It is requested that the defective piece should be replaced immediately since I’ve to cover some important functions with it in the coming week Please have the camera replaced at your earliest and oblige.

Yours faithfully

Anshuman

5. You are Pushpa of Trivandrum. Write a letter to the Editor of a newspaper about the non-availability of essential commodities at the fair-price shop of your locality.

Ans:- 14 Balmik Colony

Trivandrum

March 16, 2020

The Editor

The Hindustan Times

New Delhi

Sir

Sub:- Complaint About A Fair-Price Shop

Through the editorial column of your esteemed newspaper, I wish to draw the kind attention of the concerned authorities regarding A Fair-Price Shop

The fair-price shop in our area is ‘fair’ in name only. For what is the use of a fair-price shop if it doesn’t have those essential commodities which it is supposed to provide for the poor people. The owner of this shop is a very rude and dishonest person.

Whenever the ration-card holders approach him for wheat, sugar, or oil, he always says that the supply has not been received. There is no way to ascertain whether he is telling the truth or not. People have to go back to grumbling. They can’t understand why the thing is not available at the fair-price shop when it is easily available in the black market. No inspector of the Food Supplies Department has ever visited the area to know the facts. People think that all the officials from top to bottom, are mixed up in this scandal. Only a thorough probe can bring ugly facts to light.

Yours truly

Pushpa