difference between official and demi official letters edumantra.net

Formal and Official Letters Format, Samples and Examples


Writer’s Address 

AZ-1256, Mayur Vihar Phase I


Date- March 25th , 2019/ 25 March, 2019

Designation and Address of the receiver

The Sub Divisional Officer/ Chief Executive Officer

YZX Technology, C-1262

Sai Nagar East,


Subject- This should be short and specific to make all the content clear. (Suggestion- Keep maximum 12 words)


Respected Madam /Dear Sir

Main Body- This part should be divided into three paragraphs.

Para 1- The first paragraph must contain a short mention of the reason for writing the letter.

Para 2-  The middle paragraph must contain all the details, while the last paragraph must express what one would want the other person to do in the response of this letter.

Para 3- This is the concluding part of any letter. It expresses thanks in beautiful words


Yours truly/obediently/sincerely


John/ Michel


2. Letter to Police Commissioner: Complaint About Increasing Thefts

3. Letter to S.H.O. : Complaining About Bad Law and Order Situation

5. Letter to Commissioner of Police: Invitation To Sports Day Function

6. Letter to Sports Minister: Invitation to be the Chief Guest at a musical night

7. Letter to Municipal Commissioner: Regarding Insanitary conditions in the colony

8. Letter to Traffic Police Commissioner: Regarding Increase in the number of road accidents

9. Letter to Municipal Commissioner: Regarding Stray animals on the road

10.Formal Letter Sample: letter to the Director Doordarshan suggesting some changes in the TV programmes.

11.Formal Letter Sample: letter to the Director-General for compensation for the loss of a


12. Formal Letter Sample: Letter Regarding Request for extension of local bus service.

13.Formal Letter Sample: Letter to the District Health Officer Regarding insanitary conditions in your street.

14.Formal Letter Sample: letter to the President, Municipal Committee to set up a children’s park in your locality.

15. Letter to Bank: Regarding Stopping the Payment against Cheque

16. Letter to Director Doordarshan: For Suggesting Some Improvements in T.V. Programmes

17. Letter to Chairman: Complaining About Frequent Power Failures