You are Kavita Puri, computer in charge of DPS. Your school wishes to buy 20 computers and computer accessories from Apple Inc., 126, Ambience’s Palace, New Delhi. Draft a letter placing order giving all the specifications of the product and its quality.                                                         

Ans. Delhi Public School

Mathura Road

 New Delhi

20 January 20XX

The proprietor

126, Ambience’s Palace

 New Delhi

 Subject: Placement of order for computers and their accessories

Dear Sir

 This is to inform you that our school management has decided to place an order with your company for the supply of computers and computer accessories. The list of items is given below. All the products should be genuine Apple. The price quotation submitted by your agents has been approved and the institutional discount of 10% offered by you has been accepted.

 Kindly make it convenient to send the delivery within 15 days of the issue of this letter. I am suited proper packing of the computers will be taken care of and any responsibility for the damage caused during transportation shall rest with you. I hope future repairs and maintenance of the items will also be provided by you promptly and satisfactorily. The payment will be made through a crossed cheque to your agent within a month of delivery.

Yours Sincerely,

Kavita Puri

 (Head of Dept)

Download the above Letter in PDF (Printable)