30. Formal Letter Example Regarding : Missing and Damaged Books

You are Rimsha, Librarian of Goodly Public School, Saharanpur. You had placed an order for fat books for your school library. When the books were delivered, you found some were damaged and some were missing. Write a letter to the Sales Manager of Bharat Publishers Limited, Lucknow asking for their immediate replacement.                                                                                             

Ans. Goodly Public School


20 January 20XX

The Sales Manager

 Bharat Publishers Limited


Subject: Missing and damaged books

 Dear Sir

This is with reference to our order no 967084/3421/16. The parcel was delivered on

18 January 20XX. Some books, we received, were found damaged and some were missing. The following is the list of books for which we require immediate replacement.


Book Author Type of damage
1.Fault in our stars

2. Paper Town

John Green

John Green




The following is the list of the missing books.

Book Author
1.Top letter

2. Pride and Pyramid

3. Latest General knowledge

SK Taneja

Tane Ashish

KK Ghai

You are requested to immediately replace the damaged books and provide the missing ones to avoid further inconvenience to us.

 Yours faithfully



Download the above Letter in PDF (Printable)

Related Posts