Write a letter to the Manager, City Park Hotel, Pitampura, Delhi to find out the rates for conducting the wedding reception of your sister on their terrace floor enquiring specifically about the catering cost per head, service and decoration charges and advance to be paid. You are Ali/XY of Delhi.
Ans. 123, Preet Vihar
 New Delhi
 March 20xx
The Manager
 City Park Hotel
Pitampura
Delhi
Subject: Enquiring about charges for a wedding reception
Sir
 I am a resident of Preet Vihar and I would like to organize my sister’s wedding reception on your terrace floor on March 25.
 Before finalizing my booking, I would like to inquire about the overall charges to be paid for a gathering of about 500 persons. Please send me the details of the total cost specifically about the catering charges per head and the service and decoration charges. Please let me know the process of advance payment if any.
I shall be glad to hear from your end at the earliest. It will enable me to finalise the menu. I would be coming to you personally to discuss and complete the formalities.
Hoping an early response.
Yours sincerely,
AB/XY
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