Daily Archives: February 12, 2019

142. Formal Letter Sample : Letter Regarding Poor facilities in the Health Centre

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The Health Centre in your area is in a bad shape. It lacks facilities. It boasts of an imposing building from a distance but the facilities provided are very poor. Write a letter to the Health Minister complaining about the poor facilities in the Health Centre. Substantiate your complaint with solid proofs.

Ans. 91, J/D Block

Pitampura

 New Delhi

April 4, 20xx

The Health Minister

Government of Delhi

Under Hill Road, New Delhi.

Subject: Poor facilities in the Health Centre

Sir

This is to draw your urgent attention to the deplorable state of things in the Health Centre of our area.

Though the Health Centre is housed in an imposing structure, it lacks proper facilities. As a result, patients and visitors have to suffer.

A Health Centre means a hygienic and clean place, but this Health Centre is in a deplorable condition. The toilets stink; the corridors give out the unbearable smell and the wards are crying for immediate renovation. Linen on the beds is dirty. The medicines which the doctors prescribe are conspicuous by their absence.

There is no proper seating arrangement for the visitors and outdoor patients in the OPD. The patients have to stand in queues and there is no roof or shade over their heads. The fans are out of order. Whenever approached, the Chief Medical Officer shows his helplessness.

Please take immediate steps to improve the situation.

Yours sincerely,

Rakesh Gupta

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141. Formal Letter Sample : Letter Regarding Rude and Rough Behaviour of Drivers and Conductors

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Write a letter to the General Manager, Delhi Transport Corporation, complaining about the rude and irresponsible behaviour of the drivers and the conductors.

Ans. 15, Sarita vihar

New Delhi

 March 12, 20xx

The General Manager

 Delhi Transport Corporation

 New Delhi.

Subject: Rude and rough behaviour of drivers and conductors

Sir

 I am a regular passenger of D.T.C. buses, travelling frequently on route no. 312 and 985. I would like to draw your urgent attention to the rude and rough behaviour of bus drivers and conductors towards the passengers. They lack basic etiquettes and manners.

First, they have scant respect for the passengers. The conductors blow the whistles without bothering whether the passengers have boarded the bus or not. The drivers keep the buses moving to see very well that the passengers have put only one foot on the board. If the passengers fall down and meet with some accident they blame the passengers and even call them bad names.

 Second, the conductors do nothing to get the seats reserved for the ladies vacated. Third, they speak as if they were managing a herd of cattle and their language is insulting. Fourth, if a passenger does not give the exact amount for the ticket he has to listen to a long lecture from the conductor.

My humble suggestion is that the persons recruited for the job of the bus conductors and drivers should be given lessons in courtesy and good behaviour.

 Yours sincerely,

Suresh Bajaj

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140. Formal Letter Sample : Letter Regarding Expressing Views on Imparting Sex Education in Schools

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To give or not to give Indian adolescents sex education is gaining our attention. The cases of child abuse and HIV/AIDS are rising steadily. Write a letter to the editor airing your view on sex education. You are Ranbir of 14, Jain Nagar, Ludhiana.

Ans. 14, Jain Nagar

 Ludhiana

July 15, 20xx

 The Editor

 The Hindustan Times

New Delhi

Subject: Expressing views on imparting sex education in schools

Sir

I am a regular reader of your esteemed newspaper. Today I would like to express my views on the debate about sex education in schools.

The very word ‘sex’ embarrasses us. Parents, teachers, aunts etc. push this possibility of teaching ‘sex’ under the carpet. We are not ready to give and get a safe sex message. Some believe that the introduction of sex education in schools will put our Indian culture in danger. Adolescent Education Programme (AEP) manual is being burnt by some ill-informed groups.

The cases of child abuse and HIV/AIDS are rising steadily. The Indian culture cannot cope with the situation as it propagates silence. The Conservatives argue that teaching our children about sexuality can break down the pre-existing notions of modesty and tear the moral fabric of our society, encouraging deviant behaviours such as homosexuality. These fears are unfounded.

 Teaching sex would encourage children to view sex as a natural, normal and healthy part of life. Parents feel uncomfortable discussing sex. So sex education will fill this void and it will tell children the difference between good touch and bad touch. It will curb child abuse. Adolescents would know what is good for them and what is bad. A well-informed person is a hundred times better than an ill-informed person.

 Kindly publish my views in your esteemed daily and oblige.

Yours sincerely,

Ranbir

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139. Formal Letter Sample : Letter Regarding Rude Behaviour of the Bank Staff

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Write a letter to the Manager, Bank of Baroda, Pitampura, Delhi-34, complaining about the rude behaviour and carelessness of the bank staff. You have a mind to transfer your savings bank account to another bank.

Ans. 21, Ashiana Apartments,

Pitampura, Delhi-34

 February 18, 20xx

The Manager

 Bank of Baroda

Pitampura, Delhi-34.

Subject: Rude behaviour of the bank staff

Sir

Perhaps I am one of the oldest clients of your bank but I am sorry to say that there has been a gradual deterioration in the services provided by the bank.

On February 16, I asked the cashier to exchange a soiled 500 note for a better one. He refused to do so and openly said that it might be a fake note. I cut a sorry figure as I felt insulted in the presence of so many clients. On another occasion, I had issued a B.O.B. cheque for buying a car. Your bank took five days to clear it. When I tried to expedite it, I was rudely told by your staff that they were helpless.

I feel totally disgusted and have made up my mind to transfer my savings account to some other bank. I want an apology from the said cashier. Kindly instruct your staff to be courteous and well behaved.

Yours sincerely,

Mohinder Jain

 Saving Bank A/c No 9

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138. Formal Letter Sample : Letter for Asking for Brochures and Pamphlets

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Write a letter on behalf of Jain Agencies to ‘Top Class Furnishers’, Karol Bagh, New Delhi asking for quotation of prices for their steel furniture for homes and offices. Inquire about the concession and commission given, mode of payment and credit facilities. Sign yourself as AB residing at shop-cum-flat 15, Cross Road, Noida (UP).

Ans. 15, Cross Road

 Noida (UP)

 January 10, 20xx

 The Manager

 MIS Top Class Furnishers

 Karol Bagh

 New Delhi.

Subject: Asking for brochures and pamphlets

Dear Sir

Ours is a furniture retail agency. We deal with all kinds of modern furniture. These days there is a great demand for steel furniture for offices and homes. We have been receiving regular enquiries in this respect. From an advertisement inserted by you, we have gathered that you manufacture new designs in steel furniture. It would be helpful to us if you kindly send us the illustrated brochures or pamphlets of your furniture.

Please write in detail about the price of each item and the concession and commission allowed on it. Also, advise us about the mode of payment acceptable and the credit facilities you offer.

Suitable terms and conditions will certainly attract a bulk order from us.

 We would appreciate an early response.

Yours sincerely,

 AB (Partner)

Jain Agencies

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137. Formal Letter Sample :Letter Regarding Details of the Journey by Car

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During the summer vacation, you intend to go to Manali for seven days. You want to hire a car. Write a letter of enquiry to a travel agency asking for car charges, taxes, night stay charges, advance required. You are Mr Arvind, a resident of 15A, Prashant Vihar, New Delhi. Invent details yourself.

Ans. 15A, Prashant Vihar

 New Delhi

May 4, 20xx

The Manager

M/s Royal Travel Agents

 4-XP, Pitampura

Delhi.

Subject: Details regarding the journey by car

Sir

This is with reference to our visit to Manali on 16th May and stays there for seven days. I would like to see the surrounding tourist points as well. I would like you to send me a reply to my enquiry regarding the hiring of an ‘Indigo Car’ (A/c).

(i)car charges per day

(ii) night stay charges

 (iii) driver’s charges

 (iv) any advance to be deposited

The car should be in perfect condition and it must have a carrier. Kindly send me your reply at your earliest so that I may contact you personally to finalize the matter.

Yours sincerely,

Arvind

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136. Formal Letter Sample :Letter Regarding Inquiring about Charges for a Wedding Reception

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Write a letter to the Manager, City Park Hotel, Pitampura, Delhi to find out the rates for conducting the wedding reception of your sister on their terrace floor enquiring specifically about the catering cost per head, service and decoration charges and advance to be paid. You are Ali/XY of Delhi.

Ans. 123, Preet Vihar

 New Delhi

 March 20xx

The Manager

 City Park Hotel

Pitampura

Delhi

Subject: Enquiring about charges for a wedding reception

Sir

 I am a resident of Preet Vihar and I would like to organize my sister’s wedding reception on your terrace floor on March 25.

 Before finalizing my booking, I would like to inquire about the overall charges to be paid for a gathering of about 500 persons. Please send me the details of the total cost specifically about the catering charges per head and the service and decoration charges. Please let me know the process of advance payment if any.

I shall be glad to hear from your end at the earliest. It will enable me to finalise the menu. I would be coming to you personally to discuss and complete the formalities.

Hoping an early response.

Yours sincerely,

AB/XY

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135. Formal Letter Sample :Letter Regarding Inquiring about Catering Charges

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Write a letter to The Chief Manager, City Park Hotel, Pitampura, Delhi to find out the rates for conducting a farewell party in one of their halls, enquiring about catering cost per head, service charges and advance to be paid. Invent details yourself.

Ans. DAV School

Shalimar Bagh

Delhi

 February 10, 20xx

 The Chief Manager

 City Park Hotel

Pitampura

Delhi.

Subject: Enquiring about catering charges

Sir

 This is with reference to holding a farewell party in one of your halls as decided by our school management. The exact date for the get-together has been fixed for February 15. In all, about 400 persons will attend the party. We want your hail for 3 hours from 3 pm to 6 pm on that day. We will need a well-decorated stage with two mikes and a well-lit corner for dance.

 We will appreciate if you send your rate list about catering charges per head including service charges etc. We will need a good assortment of 6-7 snacks, the lavish supply of cold drinks, coffee and one or two sweets. If you have a menu card for such a get-together, please send it immediately. On getting your details we will finalize the programme. If any payment is to be made in advance, the same may be intimated. If you have time, it will be better if you send your representative to meet me to discuss the details.

Yours sincerely,

Aneeta Chaudhary

 (Staff Secretary)

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134. Formal Letter Sample :Letter Regarding Lack of Amenities in the Park

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You are Mahesh/Mahima, residing in PrashantVihar, New Delhi. Your neighbourhood park lacks amenities. Write a letter to the Municipal Councilor of your area drawing his attention towards the inadequate amenities in the park.

Ans. 14, Prashant Vihar

New Delhi April 15, 20xx

The Municipal Councillor

Rohini Office

New Delhi.

Subject: Lack of amenities in the park

Sir

On behalf of the residents of Prashant Vihar, I would like to draw our kind attention to the lack of amenities in our neighbourhood park.

 First of all, the park is a picture of gross neglect. The boundary wall is broken at several places and grills have been uprooted. The gate hinges have given way and in due course of time, we fear they may disappear. Benches are few and far between. Flower beds are without any flowers. The gardeners appointed to take care of this park remain absent. If ever they plant saplings, they never turn up to water them. Dryness rules everywhere. One corner of the park is becoming a dumping place for garbage and construction material.

There is no security system. Gamblers and drinkers scare away the residents. The walking tracks are in a deplorable condition. In rainy season they become slippery. There is no fresh water arrangement and a toilet facility.

Your timely action could save this green lung in our area.

Yours sincerely,

 Deepak Chaudhry

 Resident

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133. Formal Letter Sample :Letter Regarding Ardent Appeal to Save the Park

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The local authorities are planning to convert your neighbourhood park into a residential block with some convenience shops. Local residents are dismayed and angry. Write to the Mayor, Municipal Corporation, expressing your disgust and anguish. You are the General Secretary, Residents’ Welfare Association.

Ans. 49, Sukhdev Vihar

 New Delhi

April 15, 2Oxx

 The Mayor

 Municipal Corporation of Delhi

Delhi.

Subject: Ardent appeal to save the park

Sir

 We, the residents of Sukhdev Vihar, are shocked to learn that the local authorities are planning to convert our neighbourhood park, the only green belt, into a residential block with a convenience store.

 This park is the only spot where residents can breathe in fresh air. It is a haven for morning walkers and fitness enthusiasts. Youngsters and the elderly pass their time sitting here. Moreover, this green belt is also a haven for different species of birds. It is the only place where our children can play and jump without any fear of speeding vehicles.

There are enough commercial places in our area and residential units are too many. We have an apprehension that this change in the land use is on the behest of the ‘land mafia’.

This park is the only lung for our congested residential area. Voices are being raised to organise a protest march.

 Kindly reconsider this decision keeping in view the environment of the area. Please take appropriate action to save our park.

Yours sincerely,

Ramneek Gupta

General Secretary, RWA

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132. Formal Letter Sample :Letter Regarding Immediate Replacement of Sarees

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Silk sarees sent by a Surat Silk Mills do not correspond in colours and designs to the samples selected and approved by a retailer in Delhi. Ask for immediate replacement in view of the festival season. Invent details yourself and draft a complaint letter.

Ans. 54, Nai Sarak

New Delhi

September 5, 20xx

The Manager

 M/s Vardhman Silk Mills

Surat.

Subject: Immediate replacement of sarees

Dear Sir

Thank you very much for the prompt despatch of sarees against our Order No. 0101 dated August 20. However, we regret to inform you that the colours and designs of the sarees sent by you do not correspond to the samples selected and approved by us. The border designs of the Banarsi sarees do not at all match the designs submitted by us.

Festival season is going to set in and we need these sarees urgently. Some of the sarees are requested sarees and the customers are frequenting our shop every now and then. We are just putting them off on one pretext or the other. The consignment sent by you is not acceptable.

 We request you to arrange for an immediate replacement of the present lot sent by you. We are not sending the cheque for the time being. We hope you understand our predicament.

Waiting for early delivery.

Yours sincerely,

Rakesh Gupta

(Partner)

 Delhi Saree Centre

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131. Formal Letter Sample :Letter Regarding Complaint against Damaged Shirts

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The other day you bought two shirts from M/s Perfect Clothiers, Kamla Nagar, Delhi. On unpacking, you find, to your surprise, that both the shirts have faded patches. Moreover, the stripes are not in lines and due to this, the shirts look shabby. Write a letter of complaint to the manager asking for a replacement at their cost. Sign yourself as ABC.

 Ans. 4/1, Preet Vihar

 New Delhi

August 5, 20xx

The Manager

M/s Perfect Clothiers

Kamla Nagar, Delhi.

Subject: Complaint against damaged shirts

Sir

 This is with reference to the purchase of two shirts from your store vide Cash Memo No. 0101 dated August 3, 20xx amounting to 3000. The salesman did show me good shirts and I asked him to pack the pieces. I took the packet and made the payment. Yesterday, when I opened the packet, I found that the shins were not those which I had selected. These shirts have faded patches and their stripes are also not even.

I personally feel that the salesman gave me the wrong shirts by mistake.

 I request you to replace the shirts with the ones I had selected. The shirts I selected have a blue coloured round ‘logo’ on the pockets.

Yours sincerely,

ABC

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130. Formal Letter Sample :Letter Regarding Complaint about the TV-set

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Rajesh Mundra of 49 Hudson Lanes, Delhi, bought a colour TV-set from M/s Gupta Electronics, Kamla Nagar, two months ago. He finds that the set is not up to the mark; its sound is not clear and the picture changes to black and white every now and then. The trouble started about 15 days ago. Write a letter to the dealer complaining about the TV-set and requesting him to send his engineer to rectify the defect and if there is any manufacturing defect, the dealer should replace it with a new TV-set.

Ans. 49, Hudson Lanes

 Delhi

October 5, 2Oxx

The Dealer

 M/s Gupta Electronics

Kamla Nagar, Delhi.

Subject: Complaint about the TV-set

Sir

This is with reference to the purchase of a Citizen colour TV-set from your outlet against Cash Memo no. 123 dated August 2. For about a month and a half, it worked well. But about 15 days back the TV-set started giving trouble. It is not working properly. Its sound is not clear and the picture changes to black and white every now and then. There appear stars and lines on the screen.

The set has one year’s warranty against any technical defect. I request you to send your engineer to attend to it and rectify the defect. If he certifies that there is some manufacturing defect, I request you to replace the set with a new one.

Yours sincerely,

Rakesh Mundra

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129. Formal Letter Sample :Letter Regarding Expressing Concern Over the Park in Deplorable Condition

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The park near your colony suffers as DDA and MCD look away. The Kamla Nehru Park has become a den for anti-social elements. Write a letter to the editor expressing your views about the callous attitude of the civic agencies, so as to draw the attention of the higher authorities to the problem.

Ans. 79, Akash Ganga Apartments

Pitampura, Delhi

October 4, 20xx

 The Editor

The Times of India

 New Delhi.

Subject: Expressing concern over the park in deplorable condition

Sir

 I would be obliged if you publish my letter in your renowned newspaper to draw the attention of the higher authorities to the deplorable condition of the Kamla Nehru Park.

Kamla Nehru Park has become a den for unscrupulous and anti-social elements. This is the area where the old sabzi mandi stood. Located right opposite the Sabzi Mandi police station, the park has become a joint for drug peddlers, drunkards and other unscrupulous elements. Almost 70 per cent of the park’s railing is missing.

The park has become a nuisance and it serves no purpose. The residents avoid it even during the daytime. The park requires proper fencing. The park is in a deplorable state. The condition is so bad that unless you are told that it is a park you will not believe it. It is devoid of greenery. A DDA board put up in the park claims that the park is closed for renovation. But there are no signs of any developmental activity anywhere.

In the morning the pavement dwellers defecate in the park.

I am sure this letter will certainly invoke intervention from the highest authorities and the renovation of this park will see its dawn one day.

Yours sincerely,

ABC

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128. Formal Letter Sample :Letter of Complaint regarding a defective washing machine

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The washing machine you bought has started giving trouble and it is making a loud noise. Write a letter to the dealer about the same and request him to replace the washing machine at the earliest. Invent details yourself.

Ans. 4, Ashok Vihar, Phase I

New Delhi

March 5, 20xx

The Dealer

M/s Gupta and Company

Kamla Nagar

Delhi.

Subject: Complaint regarding a defective washing machine

Sir

A month ago I purchased a `Glido Washing Machine’ from your outlet vide Cash Memo No. 0702 dated February 1, 20xx. For about a month (exactly 25 days) its working was satisfactory. Now, it has started giving trouble. It makes a loud noise and stops on its own all of a sudden. The machine does not wash the clothes properly. I am sure some manufacturing defect has impaired it’s working.

Since this machine is within the guarantee period, I request you to replace it at the earliest.

I have been your regular customer and purchase articles on your express recommendation and good faith. Hoping for an immediate replacement of the washing machine.

 Yours sincerely,

 Katrina/Kavi

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