Class IX Professional Email Sample, Examples and Format

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An email, short for electronic mail, is a method of composing, sending, storing and receiving messages over the electronic communication system. It is the quickest way to communicate in writing. Email messages consist of two major sections:

1.Header consisting of—subject, sender, receiver, date and time. The date and time are fed into the computer and need not be entered.

2.The body which contains the message. It can be a formal/informal letter depending on the purpose for which it is written.

Important Points


1. It should be brief

2. It should give a clue to the content of the message

3. It need not be a complete sentence


 Dear Sir/first name of the person

 Opening statement

Begin with a pleasantry or greeting

When replying to a message—Thank you for your message/I received your message


Each main idea should be in a separate paragraph, making it easy for the reader to understand the message.

 Use complete sentences (no SMS language)

Complementary close

Regards/love Name

Format of an E-mail



Professional Email Sample No.1
Professional Email Sample No.2